New York, NY · Standard risk
Credit card processing for New York law firms
Trust accounting rules make law firms the one vertical where how fees are deducted is a professional-conduct question. Here is how that plays out for a law firm operating in New York.
New York · zero-cost position
Surcharging restricted — cash discount instead
Our reading as of August 2026. Verified per engagement — not relied on from a web page.
This state is generally reported as restricting or prohibiting credit-card surcharging. That does not mean you are stuck with the cost: a properly structured cash-discount program posts a single price with a discount for cash and carries a different set of obligations. We build the cash-discount route here rather than a surcharge.
New York requires that the total price a credit-card customer will pay be posted, not merely the surcharge percentage — a dollars-and-cents standard rather than a disclosure-of-difference standard. Programs built for other states routinely fail this test, which is why we default New York merchants to cash discount.
What New York means for a law firm
New York imposes specific price-posting requirements that make surcharge disclosure unusually consequential, and enforcement attention here is higher than in most markets. Cash-discount structures are generally the safer route.
A retainer paid by card goes into a trust account, and processing fees cannot be netted out of client funds in trust. That means the settlement and fee-deduction architecture has to separate operating and trust accounts correctly — a requirement that most general-purpose processors simply do not support, and that has genuine bar-compliance consequences.
Where New York law firms lose basis points
- Large keyed retainer payments without complete verification data
- Level 2 data absent on commercial card payments from business clients
- Trust and operating deposits settling into a single account
How we would structure it
- Settlement architecture that keeps trust and operating funds separate
- Fees deducted from the operating account, never from client funds in trust
- Level 2 data capture on commercial card payments
- Surcharge structured for large-ticket professional fees
- Zero-cost structured as a cash discount program for New York, with the disclosure and receipt language installed as part of the work
Built in Chicago
EY Loma Solutions is a Chicago practice, and every piece of software we ship is designed and built here. When we build a law firm a custom CRM with payments inside it, that work is done by our own people in Chicago — not offshored and not white-labeled from somebody else's platform.
How our CRM builds workQuestions
New York law firms, answered
Can New York law firms legally run 0% cost processing?
New York requires that the total price a credit-card customer will pay be posted, not merely the surcharge percentage — a dollars-and-cents standard rather than a disclosure-of-difference standard. Programs built for other states routinely fail this test, which is why we default New York merchants to cash discount. For a law firm specifically, we would structure this as a cash discount program sized against a $800–$25,000 average ticket. As of August 2026 that is our reading of the New York position, and we re-verify it as part of every engagement rather than relying on a page like this one.
What should a New York law firm be paying to process cards?
The only number worth comparing is your effective rate: total fees divided by total volume processed. For law firms with a $800–$25,000 ticket and a card mix that is large card-not-present retainers and trust deposits, the cost drivers are specific — large keyed retainer payments without complete verification data is the most common one we find. We derive your effective rate from three statements at no cost.
Do you have New York references, or are you remote?
We are a Chicago practice and we work with merchants across the United States, New York included. Every engagement runs the same way regardless of geography — statements in, arithmetic out, in writing. New York imposes specific price-posting requirements that make surcharge disclosure unusually consequential, and enforcement attention here is higher than in most markets. Cash-discount structures are generally the safer route.
Is law firm in New York hard to get approved?
No. Law firms are standard risk in New York, so you should be looking at a competitive market of acquirers. If you have been quoted high-risk pricing for a standard-risk category, that is worth questioning.
Do you build custom CRM software for New York businesses?
Yes — all of our software is designed and built in Chicago. Sometimes. Matter-based billing, trust ledgers and payment plans are where general CRM cannot follow. Builds are delivered with source code and full data export, with card, ACH and recurring billing embedded in the workflow.
New York law firms: find out what you are actually paying.
A statement review costs you nothing and takes us under an hour. Surcharging restricted — cash discount instead in New York.